TABLE OF CONTENTS
SECTION 1: NAME, OBJECTS AND PURPOSE
SECTION 2: RULES
Part 1 - Definitions and Interpretation
Part 2 - Membership
2.1 Membership Qualification
2.2 Conferral of membership
2.3 Membership entitlements not transferable
2.4 Honorary Members
2.5 Life Members
2.6 Patron
2.7 Cessation of Membership
2.8 Annual Subscription
2.9 Liability of Members
2.10 Discipline of Members
Part 3 - The Committee
3.1 Powers of the Committee
3.2 Constitution of the Committee
3.3 Election of Office Bearers
3.4 Casual Vacancies
3.5 Removal of Office Bearers
3.6 Conduct of Committee Meetings and Quorum
3.7 Delegation by Committee to Sub-Committees
3.8 Voting and Decisions
Part 4 - General Meetings
4.1 Annual General Meetings
4.2 General Meetings
4.3 Notice
4.4 Procedure at General Meetings
4.5 Voting
Part 5 - Miscellaneous
5.1 By-Laws
5.2 Funds
5.3 Accounts and Audit
5.4 Public Officer
5.5 Records
5.6 Service of Notices
5.7 Non-Profit Association and Winding-Up
5.8 Alteration of Objects and Rules
5.9 Common Seal
SECTION 3 - BY-LAWS
1. Office Bearers and Duties
2. Junior Development Officer
3. Auskick Co-ordinator
4. Relationship with Gungahlin Australian Football Club
5. Club Colours
6. Trophies
7. Registration Fees
8. Code of Conduct
9. Statements to the Media
SECTION 1: NAME, OBJECTS AND
PURPOSE
1. Name
1.1 The name of the incorporated association shall be the Gungahlin
Junior Australian Football Club Incorporated, herein referred to as
"The Club". The Club will informally be known as 'The Junior JETS'.
2. Object and Purpose
2.1 The Objects for which the Club is established are:
(a) To promote and encourage excellence in, and to facilitate the playing
of Australian Rules Football,
(b) To promote, encourage and facilitate social interaction between
members of the Club,
(c) To acquire by purchase, lease or otherwise that property, real or
personal required by the Club, to achieve Objects 2.1 (a) and (b),
(d) To conduct that business and to expend monies, subject to these
rules of association necessary to achieve these Objects, and
(e) To raise funds by subscription, donation, appeals, social functions
or any other means to achieve these Objects.
2.2 For the purposes of furthering those Objects, but not otherwise,
the Club shall have the legal capacity and all powers of a natural person.
2.3 The purpose of clause 2.2 is:
(a) to ensure that the doctrine of Ultra Vires in its application to
the powers of the Club does not prevent it furthering its Objects, and;
(b) to ensure that the Club is able to give effect to its Objects set
out in clause 2.1 without the necessity to specifically include a power;
and clause 2.2 shall be construed accordingly.
SECTION 2: RULES
PART 1. DEFINITIONS AND INTERPRETATIONS
1.1 In this Constitution, unless the contrary intention appears:-
'Act' means the Associations Incorporation
Act 1991 (ACT)
'Annual General Meeting' means a
general meeting of members held in accordance with Rule 4.1
'Annual Subscription' means the
annual membership fee payable by members under the Rules.
'Committee' means the Committee
of the Club, which is constituted by the Office Bearers, and, where
the context admits, includes a sub-committee.
'League' means the controlling body
of the competition(s) in which the Club is participating.
'Honorary Member' means a person
elected as an Honorary Member under Rule 2.4.
'Life Member' means a person elected
as a life member under Rule 2.5.
'Member' means a member of the Club
and includes a Life or Honorary Member.
'Objects' means the Objects of the
Club as altered, from time to time, in accordance with these rules.
'Patron' means a person appointed
under Rule 2.6.
'Public Officer' means the person
appointed to be Public Officer of the Club in accordance with section
57 of the Act.
'Register of Members' means the
Register of Members to be kept in accordance with Rule 2.7.2.
'Special Resolution' (a) of the
Committee, means a resolution passed at a duly convened meeting of
the Committee by a majority of at least three quarters of the Office
Bearers present at that meeting; and (b) of the Club, means a resolution
passed in accordance with section 70 of the Act.
'Year' means the Club year determined
by being a period of 12 months ending on the 31st day of October or
any other date determined by the Committee from time to time.
1.2 In these Rules:
(a) a reference to a function includes a reference to a power, authority
and duty; and
(b) a reference to the exercise of a function includes, where the function
is a duty, a reference to perform that duty.
1.3 The provisions of the Interpretations Act 1987 apply to and in
respect of these Rules in the same manner as those provisions would
so apply if these were an instrument under that Act.
PART 2. MEMBERSHIP
2.1 Membership Qualification
2.1.1 Members shall have the rights, privileges and obligations as
set out in these Rules.
2.1.2 A person is qualified to be a Member, if that person:
(a) is a player for the Club in competition(s) of Australian Rules Football
sanctioned by the League;
(b) is a participant in an AFL Auskick program conducted by the Club;
(c) is a parent or guardian of a player or participant as specified
in (a) or (b) above;
(d) is a Committee Member; and
(e) any other person involved in the conduct of running Gungahlin Junior
Australian Football Club
2.2 Conferral of Membership
2.2.1 A player becomes a Member upon entering a correctly signed registration
form that is cleared by the governing League to play football for the
Club. Parents and guardians become Members at the same time.
2.2.2 Committee Members become a Member as soon as they are voted in
at an Annual General Meeting or at such time that they are approved
by the Committee.
2.2.3 Other persons become Members when approached to undertake duties
on behalf of the Club. 2.2.4 Membership is held for a year as defined
in Rule 1.1.
2.3 Membership Entitlements Not Transferable
2.3.1 The rights, privileges and obligations which a person has, by
reason of being a Member:
(a) are not capable of being assigned to another person; and
(b) terminate upon cessation of that persons membership.
2.4 Honorary Members
2.4.1 The Committee may, by Special Resolution, award honorary membership
to a person who would not otherwise be eligible for membership in accordance
with Rule 2.1 but who, in the opinion of the Committee, provides service
or assistance in promoting the Club's interests and Objectives.
2.4.2 An Honorary Member shall have all the rights, privileges and
obligations of a member and shall hold such membership for a year as
defined in Rule 1.1.
2.5 Life Members
2.5.1 The Committee may, by Special Resolution, elect any Member to
be a Life Member in recognition of their long and/or meritorious service
to the Club.
2.5.2 A Life Member shall have all the rights, privileges and obligations
of a Member and shall hold such membership in perpetuity.
2.6 Patron
2.6.1 The Committee may appoint a patron or patrons who shall hold
that appointment until resignation or termination by the Committee.
2.6.2 Each patron shall be entitled to all the rights and privileges
of a Member except that he or she may not hold office as an Office Bearer.
2.7 Cessation of Membership
2.7.1 A person ceases to be a Member if that person:
(a) dies,
(b) resigns,
(c) is expelled from the Club, and
(d) fails to pay the Annual Subscription, within a period of 30 days
(or such longer period, not exceeding 365 days, as the Committee from
time to time may determine) after that Annual Subscription becomes due.
2.7.2 The Secretary shall record, in the Register of Members, the effective
date of cessation of membership being;
(a) in the case of death, the date of death;
(b) in the case of resignation, the date of expiry of the notice of
resignation;
(c) in the case of expulsion, the date determined by the Committee;
and
(d) in the case of failure to pay the Annual Subscription, the date
determined by the Committee, being not earlier that the date the Annual
Subscription became due.
2.8 Annual Subscription
2.8.1 Unless the committee shall from time to time otherwise determine,
there shall be no entrance fee or proposal fee payable by applicants
for membership.
2.8.2 Unless the Committee shall from time to time otherwise determine,
there shall be no annual subscription fee payable by Members.
2.8.3 All annual subscriptions (if any) shall be payable within fourteen
(14) days of demand.
2.9 Liability of Members
2.9.1 The liability of a Member to contribute towards the payment of
debts and liabilities of the Club or the costs, charges and expenses
of the winding up of the Club, is limited to the amount, if any, unpaid
by the Member for Annual Subscriptions.
2.10 Discipline of Members
2.10.1 The Committee shall adjudicate upon any dispute between its
Members or between itself and a Member or Members and in relation to
that adjudication shall apply the rules of natural justice. The Committee
may determine procedures for such adjudications from time to time.
PART 3 - THE COMMITTEE
3.1 Powers of the Committee
3.1.1 Subject to the Act, the Regulations and these Rules, the Committee:
(a) shall control and manage the affairs of the Club;
(b) may exercise all powers and functions of the Club that are not,
by the Act, the regulations or these Rules, required to be exercised
by the Club in general meeting; and
(c) has the power to perform acts and do all, things that the committee
believes necessary or desirable for the proper management of the affairs
of the Club to achieve its objectives.
3.2 Constitution of the Committee
3.2.1 The Committee shall consist of the Office Bearers, the list of
which are approved under the By Laws made in accordance with Rule 5.1.
3.2.2 Office Bearers are elected at each Annual General Meeting.
3.2.3 Each Office Bearer shall, subject to these Rules, hold office
until conclusion of the Annual General Meeting following the date of
his or her election, and is eligible for re-election.
3.3 Election of Office Bearers
3.3.1 The candidates for the election for each of the vacant positions
of Office Bearer must be Members nominated in accordance with this Rule.
3.3.2 Nominations for election of Office Bearers of the Club may be
made either in writing addressed to the Secretary prior to the Annual
General Meeting or may be called for and received orally at the meeting.
All nominations shall be seconded by another Member and acknowledged
by the nominee.
3.3.3 If the number of nominations received is equal to the number
of vacancies to be filled, the persons nominated shall be deemed to
be elected.
3.3.4 If the number of nominations received exceeds the number of vacancies
to be filled, a secret ballot shall be held at the Annual General Meeting.
The ballot shall be conducted in such usual and proper manner as the
Committee may direct.
3.3.5 If the number of nominations received are insufficient, any vacant
positions remaining on the Committee shall be deemed to be casual vacancies.
3.3.6 If applicable, the Public Officer shall perform the duties of
the Secretary or Treasurer in the event that these positions remain
vacant.
3.4 Casual Vacancies
3.4.1 For the purposes of these Rules, a casual vacancy in the office
of an Office Bearer occurs if:
(a) a position remains unfilled following the Annual General Meeting;
or
(b) An Office bearer:
(i) Dies,
(ii) ceases to be a Member,
(iii) resigns from office,
(iv) is removed from office pursuant to Rule 3.5,
(v) becomes an insolvent under administration within the meaning of
the Corporations Law'
(vi) is disqualified from office under sub-section 63(1) of the Act,
or
(vii) without apology, is absent from three (3) consecutive meetings
of the Committee.
3.4.2 The Committee may fill casual vacancies from the Members of the
Club. A Member so co-opted shall hold office until the Annual General
Meeting following his or her appointment.
3.5 Removal of Office Bearers
3.5.1 Subject to section 50 of the Act:
(a) the Committee may, by Special Resolution, and
(b) the Members may, by Special Resolution at a General Meeting provided
that such Special Resolution is supported by not less than seventy five
per cent (75%) of the Committee, remove any Office Bearer from Office
before the expiration of that Office Bearer's term of office.
3.6 Conduct of Committee Meetings and Quorum
3.6.1 The Committee shall meet at the frequency, place and time determined
by the Committee, from time to time.
3.6.2 The President may convene additional meetings of the Committee.
3.6.3 Oral or written notice of the meeting(s) of the Committee shall
be given by the Secretary to each member as either a standing notice
for the year or on each occasion provided at least forty eight 48 hours
notice is given. Notwithstanding this rule, the Committee may validly
meet to deal with urgent business without the requirement for notice
where the Office Bearers agree.
3.6.4 Any six (6) Office Bearers of the Committee constitute a quorum
for the transaction of the business of a meeting of the Committee.
3.6.5 No business shall be transacted by the Committee unless a quorum
is present and if a quorum cannot be obtained within one (1) hour of
the scheduled start time for the meeting, the meeting stands adjourned
to the same place and at the same time of the same day in the following
week.
3.6.6 If at the adjourned meeting a quorum is not present with one
(1) hour of the scheduled start time, the meeting shall be dissolved.
3.6.7 At meetings of the Committee:
(a) the President, or in the President's absence, a Vice President,
shall preside; or
(b) if the President and a Vice President are absent one of the remaining
Office Bearers, as chosen by those Committee members present, shall
preside. In each case, the person presiding shall have the powers and
functions of the president of the meeting.
3.6.8 Except as provided in Rule 3.6.7, the procedure to be followed
at a meeting of the Committee shall be as determined by the Committee,
from time to time, and the person presiding shall be responsible for
the proper conduct of each meeting.
3.7 Voting and Decisions
3.7.1 Questions arising at a meeting of the Committee shall be determined
by a majority of votes of the Office Bearers present at the meeting.
3.7.2 Each Office Bearer present at the meeting of the Committee (including
the person presiding at the meeting) is entitled to one vote but, in
the event of an equal number of votes on any question, the person presiding
may exercise a second or casting vote.
3.7.3 A resolution in writing, signed by a majority of the Committee,
shall be as valid and effectual as if it had been passed at a duly convened
meeting of the Committee.
3.7.4 Subject to Rule 3.6.4, the Committee may act notwithstanding
any vacancy on the Committee.
3.7.5 Any act or thing done or permitted, or purporting to have been
done or permitted, by the Committee, or any sub-committee, is valid
and effectual notwithstanding any defect that may afterwards be discovered
in the appointment or qualification of any Office Bearer, or member
of that sub-committee.
3.8 Delegation by Committee to Sub-Committees
3.8.1 The Committee may, by instrument in writing, delegate to one
or more sub-committees (consisting of such Member or Members of the
Club as the Committee thinks fit) the exercise of such of the functions
of the Committee as are specified in the instrument, other than:
(a) this power of delegation; or
(b) a function which is a function imposed on the Committee by the Act
or by any other law of the Australian Capital Territory.
3.8.2 Any Member appointed to a sub-committee shall, unless appointed
for a shorter period, or unless that person's appointment is revoked
sooner by the Committee, hold office until the conclusion of the Annual
General Meeting following the date of appointment.
3.8.3 A delegation under this Rule may be made subject to any conditions
or limitations imposed by the Committee and may be revoked, wholly or
in part, at the discretion of the Committee.
3.8.4 Any act or thing done or permitted by a sub-committee, acting
in the exercise of a delegation under this Rule, has the same force
and effect as it would if it had been done or permitted by the Committee.
3.8.5 The procedure to be followed at a meeting of a sub-committee,
and the frequency of any meetings, shall be as directed by the Committee
and, failing any direction, as determined by the sub-committee.
PART 4 - GENERAL MEETINGS
4.1 Annual General Meeting
4.1.1 The Committee shall, at least once in each year and with the
period of ninety (90) days after the expiration of each Year, convene
an Annual General Meeting of Members.
4.1.2 The Annual General Meeting shall, subject to the Act and Rule
4.1.1, be convened on the date and at the place and time determined
by the Committee.
4.1.3 In addition to any other business which may be transacted at
an Annual General Meeting, the business and order of an Annual General
Meeting shall be:
(a) to confirm the minutes of the last preceding Annual General Meeting
and of any general meeting held since that meeting;
(b) to receive from the Committee, reports on the activities of the
Club during the last preceding Year,
(c) to receive and consider the statements of accounts and reports that
are required to be submitted to members under sub-section 73(1) of the
Act, and
(d) to elect office Bearers.
4.2 General Meetings
4.2.1 The committee:
(a) may, whenever it thinks fit, or
(b) shall, on the written request of not less than five per cent (5%)
of the total Members of the Club, convene a general meeting of the Club.
4.2.2 A written request of Members for a general meeting shall:
(a) state the purpose of the meeting,
(b) be signed by the Members making the request, and
(c) be lodged with the Secretary.
4.2.3 If the Committee fails to convene a general meeting within thirty
(30) days after the date on which a request for the meeting is lodged
with the Secretary, any one or more of the members who made the request,
may convene a general meeting to be held not more than ninety (90) days
after that lodgment.
4.2.4 Where a general meeting convened under Rule 4.2.3, each Member
is entitled to be reimbursed by the Club for any reasonable expenses
incurred in convening that meeting.
4.3 Notice
4.3.1 Except where the nature of the business proposed to be dealt
with at a general meeting requires a Special Resolution of the Club,
the Secretary shall, at least fourteen (14) days before the date fixed
for the holding of the general meeting, cause to be sent each Member
in accordance with Rule 5.7, a notice specifying the place, date and
time of the meeting and the nature of the business proposed to be transacted
at the meeting.
4.3.2 Where the nature of the business proposed to be dealt with at
the general meeting requires a Special Resolution of the Club, the Secretary
shall, at least twenty-one (21) days before the date fixed for the holding
of the general meeting, cause notice to be sent in accordance with Rule
5.7, to each Member specifying, in addition to the matter required under
Rule 4.3.1, the intention to propose a Special Resolution.
4.3.3 No business other than that specified in the notice convening
a general meeting shall be transacted at the meeting except, in the
case of an Annual General Meeting, business which may be transacted
pursuant to Rule 4.1.3.
4.4 Procedure at General Meeting
4.4.1 No item of business shall be transacted at a general meeting
unless a quorum of Members entitled under these Rules to vote is present
during the time the meeting is considering that item.
4.4.2 Fifteen (15) Members present in person constitute a quorum for
the transaction of the business of a general meeting.
4.4.3 A Member is not entitled to vote at any general meeting of the
Club unless all money due and payable by that Member to the Club has
been paid.
4.4.4 If, within half an hour after the appointed time for commencement
of a general meeting, a quorum is not present, the meeting:
(a) if convened upon the request of Members, shall be dissolved, and
(b) in any other case, shall stand adjourned to the same place, at the
same time of the same day in the following week.
4.4.5 If at an adjourned meeting, a quorum is not present within one
(1) hour after the time appointed for the commencement of that meeting,
the Members present (not being less than three (3)) shall constitute
a quorum.
4.4.6 At general meetings of the Club:
(a) the President, or in the absence of the President, a Vice-president
shall preside,
(b) if the President and a Vice-president are absent, the Members present
shall elect one of their numbers to preside at the meeting.
4.4.7 The person presiding at a general meeting at which a quorum is
present may, with the consent of the majority of Members present, adjourn
the meeting but no business shall be transacted at an adjourned meeting
other than the business left unfinished at the meeting at which the
adjournment took place.
4.5 Voting
4.5.1 Upon any question arising at a general meeting of the Club a
member has one (1) vote only. All votes shall be given personally.
4.5.2 In the case of equal votes on a question at a general meeting
the person presiding is entitled to exercise a second or casting vote.
4.5.3 A question arising at a general meeting shall be determined on
a show of hands unless a secret ballot is demanded and:
(a) a declaration by the person presiding, or
(b) an entry to that effect in the Minutes of the Meeting, that a resolution
has been carried, carried unanimously, carried by a particular majority
or lost, is evidence of that fact without proof of the number or proportion
of the votes recorded in favour of, or against, that resolution.
4.5.4 At a general meeting, a secret ballot may be demanded by the
person presiding or by not less than ten (10) Members present in person
at the meeting.
4.5.5 Where a ballot is demanded at a general meeting, the ballot shall
be taken:
(a) immediately, in the case of a ballot which relates to:
(i) the election of the person to preside at the meeting, or
(ii) the question of an adjournment, and
(b) in any other case, in the manner and at the time, before the close
of the meeting, as the person presiding directs.
PART 5 - MISCELLANEOUS
5.1 By-Laws
5.1.1 The Committee shall have the power, from time to time, to make
by-laws, not inconsistent with these Rules, prescribing all matters
which, by these Rules, are required or permitted to be prescribed or
which may be necessary, expedient or convenient for the proper conduct
and management of the Club and, in particular, but not exclusively,
may make by-laws regulating:
(a) the imposition of fines for breaches of any by-law or Rule,
(b) the constitution of the Committee
(c) the conduct of Members in relation to one another and to the employees
of the Club, and
(d) generally all other matters that are commonly the subject of Club
by-laws.
5.1.2 The Committee shall have the power, from time to time, to amend
or repeal any by-laws.
5.1.3 A by-law shall, so long as it remains in force, be binding upon
Members and all persons entitled to use any premises or property of
the Club but may be set aside by resolution of a general meeting.
5.2 Funds
5.2.1 The funds of the Club shall be derived from Annual Subscriptions,
donations and, subject to section 114 of the Act, other sources determined
by the Committee.
5.2.2 All money received by the Club shall be deposited in the Club's
account, to be held at a reputable financial institution, as soon as
practicable after receipt.
5.2.3 The funds of the Club shall be applied solely towards the promotion
of the Objects and no part of those funds shall be paid or transferred
directly or indirectly to the Members by way of distribution of profits.
This sub-Rule does not prevent the payment by the Club of any fee, remuneration
or honorarium to any Member where such payment has been approved by
the Committee.
5.2.4 All cheques, drafts, bills of exchange, promissory notes and
other negotiable instruments shall be signed by at least two (2) persons,
authorised to do so, by the Committee.
5.3 Accounts and Audit
5.3.1 The Club shall keep accounting records that comply with section
71 of the Act.
5.3.2 The Committee shall:
(a) cause a statement of accounts to be prepared each Year in accordance
with section 72 of the Act,
(b) present to the Annual General Meeting, an audited statement of accounts
and the reports required under sub-section 73(1) of the Act,
(c) make available the prescribed number of copies of the audited statement
of accounts and the reports for perusal by Members in accordance with
sub-section 73(2) of the Act, and
(d) appoint an auditor in accordance with, and otherwise comply with
its obligations under, Section 74 and 76 of the Act.
5.4 Public Officer
5.4.1 The Club shall have a Public Officer.
5.4.2 Wherever a vacancy occurs in the office of the Public Officer,
the Committee shall, in accordance with Section 64 of the Act, appoint
a person to fill that vacancy.
5.5 Records
5.5.1 Subject to the Act, the regulations and these Rules, the books,
records and other documents relating to the Club shall be kept in the
custody of the Secretary.
5.5.2 Except:
(a) as provided by the Act, the Regulations or these Rules,
(b) as permitted by any other legislation or at law,
(c) as directed by any court, or
(d) with the consent of the Committee, which shall not be unreasonably
held, Members shall not be entitled to inspect the books, records or
other documents kept by the Club.
5.6 Service of Notices
5.6.1 For the purposes of and except as otherwise provided by these
Rules, a notice may be served by, or on behalf, of the Club upon any
Member:
(a) by being served personally upon the Member,
(b) by being delivered to, or sent by prepaid post to the Member at
his or her address shown in the Register of Members, or
(c) by facsimile or electronic mail, if the Member has notified an address
applicable to the system on the Register of Members.
5.6.2 Where notice is sent to a person by prepaid post, unless the
contrary is proved, it shall be taken, for the purposes of these Rules,
to have been served on the person at the time at which notice would
have been delivered in the ordinary course of post.
5.6.3 Where notice is sent to a person by facsimile or electronic mail,
unless the contrary is proved, it shall be taken, for the purposes of
these Rules, to have been received:
(a) when the sender receives acknowledgment that the addressee has personally
seen it, or
(b) at the latest, on the first business day after the date of sending.
5.6.4 Except as otherwise provided by these Rules, any notice to be
given to Members or a category of Members generally, may be given by
being placed on a Notice Board held in the registered office or premises,
if any, of the Club or by placement of a notice in the General Classifieds
Section of the daily Metropolitan Newspaper in the ACT.
5.7 Non-Profit Association and Winding Up
5.7.1 The Club shall not be carried on for the object of trading or
obtaining pecuniary gain for its Members (as that expression is construed
in accordance with Section 4 of the Act).
5.7.2 Upon the dissolution or the completion of the winding up of the
Club, any surplus property of the Club shall, subject to any trust affecting
that property or part of it, be taken to vest in either:
(a) another association (whether incorporated or not), being an association
that complies with sub-section 92(2) of the Act, or
(b) a fund, authority or institution in Australia specified in paragraph
78(1)(a) of the Income Tax Assessment Act 1936, nominated by the Committee.
5.8 Alteration of Objects and Rules
5.8.1 In addition to the requirements set out in Sections 30 and 33
of the Act, any alteration to the Objects or Rules of the Club, requires
that a Special Resolution in favour of any such alteration be passed
by a majority of seventy five per cent (75%) of the Office Bearers present
and voting.
5.9 Common Seal
5.9.1 The common seal of the club shall be kept in the custody of the
Secretary.
5.9.2 The common seal shall not be affixed to any instrument except
by authority of the Committee and affixing of the common seal shall
be attested by the signature of an Office Bearer and either :
(a) the secretary, or
(b) some other person appointed by the committee for that purpose.
BY-LAWS TO THE RULES AND
OBJECTS OF THE GUNGAHLIN JUNIOR AUSTRALIAN FOOTBALL CLUB
(made in pursuance of Rule 5.1)
1. Office Bearers and Duties (19.11.2001)
1.1 The Committee shall consist of the following Office Bearers:
(a) a President,
(b) a Vice-president Football Operations,
(c) a Vice President Social Operations,
(d) Secretary,
(e) Treasurer,
(f) Registrar,
(g) Up to six (6) Executive Committee Members.
1.2 The Committee may, at its absolute discretion, assign duties to
any Office Bearer for the purpose of conducting its business. In doing
so, the Committee shall have regard to the following duties incumbent
upon those members elected as office Bearers.
1.3 The President shall:
(a) Chair meetings of the Committee;
(b) represent the Club on the Board of the League;
(c) be the spokesperson for the Club in any dealings with the media,
and
(d) be the 'figurehead' for the Club in its dealings with Members.
1.4 The Vice-president Football Operations shall:
(a) chair meetings in the absence of the President;
(b) attend to or supervise all matters relating to training and the
conduct of games of football, and
(c) supervise the activities of the Registrar.
1.5 The Vice-president Social Operations shall:
(a) attend to or supervise all matters relating to social functions
organised by the Club (including canteen operations) for the purposes
of raising Club funds and providing social interaction between the members.
(b) manage and coordinate the raising of sponsorship and the communications
with sponsors on behalf of the club.
1.6 The Secretary shall:
(a) maintain a register of all members of the Club;
(b) handle all inwards and outwards correspondence;
(c) give notice to Office Bearers of all Committee meetings;
(d) give notice to members of all General Meetings;
(e) keep minutes of all proceedings at Committee and General Meetings
including a register of those members attending'
1.7 The Treasurer shall:
(a) Receive all money payable to the Club and keep accurate accounts
and books showing the financial position of the Club;
(b) Prepare and submit to each Committee meeting a statement showing
the financial position of the Club;
(c) Prepare balance sheets, trading accounts and profit and loss statements
in respect of the Club; and
(d) Arrange for the auditing of the financial records of the Club.
1.8 The Registrar shall:
(a) arrange for and keep records as required by the League for all players
in the competition(s)
1.9 The Executive Committee Members shall:
(a) undertake duties as directed and assigned by the Committee including,
but not limited to roles such as Club Property Officer, Club Publicity
Officer, Club Canteen Manager, Junior Development Officer, Auskick Co-ordinator
etc,
2. Junior Development Officer (19.11.2001)
2.1 The Committee may appoint a Junior Development Officer to promote
the game of Australian Football and the interests of the Club in the
Gungahlin community, including local schools.
2.2 The Junior Development Officer shall be paid such remuneration
or honorarium as is determined by the Committee.
3. 'Auskick' Co-ordinator (19.11.2001)
3.1 'Auskick' is a national Australian Football League (AFL) sponsored
skills development program.
3.2 The Committee may appoint a Co-ordinator to run 'Auskick' programs
in the Gungahlin community and in doing so, to promote the interests
of the Club.
3.3 The 'Auskick' Co-ordinator shall be paid such remuneration or honorarium
as is determined by the Committee.
4. Relationship with Gungahlin Australian
Football Club Inc. (19.11.2001)
4.1 The Club recognises the Gungahlin Australian Football Club Inc.
(hereafter referred to as the Senior Club) as a partner in the pursuit
of its Objects.
4.2 In doing so, the Committee shall not, without first consulting
with the Senior Club, enter into arrangements or agreements with entities
which might give cause to a conflict of interest between the Senior
Club, those entities and the senior Club's established relationship
with other entities with similar interests.
4.3 In recognition of this partnership, the Senior and Junior Clubs
shall co-opt nominees to their respective Committees for the purpose
of fostering close ties between the Clubs and promoting common objects.
Such members co-opted shall not have voting rights.
5. Club Colours (19.11.2001)
5.1 The colours of the Club, which shall be displayed on the Guernseys
of all players in football teams under the auspices of the Club shall
be White, Royal Blue and Black and shall feature the Club Logo. Shorts
shall be black and socks Royal Blue and Black hooped.
5.2 The Committee may determine that a donor's name or logo be added
to the Club Guernsey and/or shorts. In doing so, however, the Committee
shall take cognisance that the Club supports a policy promoting an alcohol
and smoke free environment.
6. Trophies (19.11.2001)
6.1 Trophies, awards and other forms of recognition to players of the
Club shall be made at the discretion of the Committee.
7. Registration Fees (19.11.2001)
7.1 Unless the Committee otherwise determines, a Registration Fee shall
be payable by all players wishing to participate in the League competition(s).
7.2 The amount of the Registration Fee shall be determined annually.
7.3 The Registration Fee is to be paid on completion of a correctly
signed registration form that is cleared by the League. The Committee
may, however, determine that the fee be payable by installments or waived
in its entirety.
8. Code of Conduct (19.11.2001)
8.1 The Club supports the AFL and ACT Australian Junior Football League
endorsed 'Code of Conduct' and commits every player, parent, supporter,
coach and match official to the principles of that code. In doing so,
the following unbreakable rules shall apply:
(a) it is not the responsibility of individual players, parents or supporters
to resolve breaches of the Code of Conduct;
(b) coaches and match officials should attempt to resolve matters cordially
and informally with those concerned but away from Club supporters and
especially players; and
(c) all matters unresolved are to be dealt with at League level between
Presidents of respective Clubs.
9. Statements to the Media (19.11.2001)
9.1 No statement will be released to the media on behalf of or in the
name of the Club without the authority of the President or, in his or
her absence, one of the Vice-presidents.
Junior AFC
