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Committee Roles
So, what exactly does each
role in the committee entail?
President
The President shall be the recognised
head of the Club and shall be ex-officio member of all Sub-committees
appointed or elected by the Executive or Management Committee. The
President shall as far as possible:
1. Preside at all meetings of the Club and such other functions as
may be arranged by the Club from time to time.
2. Preserve order at any such meetings and functions so that the business
may be conducted in due form and in conformity with the Objects and
Rules.
3. Sign all documents requiring his/her signature as head of the Club.
4. Instruct all officers in their duties and be responsible to the
members for the efficient carrying out of such duties as their office
may require.
5. Represent the Club on the Board of the League.
6. Be the spokesperson for the Club in any dealings with the media.
7. Be the 'figurehead' for the Club in its dealings with Members.
Vice President
- Football Operations
The Vice President - Football
Operations shall as required, assist the President in all duties and
in absence of the President shall perform all duties of that office
for the term of the absence. The Vice President - Football Operations
shall as far as possible:
1. Chair meetings in the absence
of the President.
2. Attend to or supervise all matters relating to training and the
conduct of games of football.
3. Supervise the activities of the Registrar.
4. Prepare a Football Operations budget annually.
5. Co-ordinate rostering demands of grounds/facilities use between
teams at the club.
6. Book grounds and facilities for the season with Urban Services.
Vice President
- Social
Attend to or supervise all matters
relating to social functions organised by the Club (including canteen
operations) for the purposes of raising Club funds and providing social
interaction between the members.
1. Manage and coordinate the raising of sponsorship and the communications
with sponsors on behalf of the club.
2. Receive orders for uniforms before each season.
3. Maintain appropriate records of financial transactions on behalf
of the Treasurer and issue receipts in accordance with Club policy.
4. Place orders with suppliers as appropriate.
5. Maintain wherever possible a reasonable stockpile of uniforms to
a maximum value to be set by the Management Committee from time to
time.
6. Prepare a Social budget annually.
Treasurer
The Treasurer's duties shall
be:
1. The Treasurer is accountable
to the Club for the management of the Club's finances.
2. The Treasurer shall bank, or cause to be banked all monies received
in the name of the Club and shall give a receipt for all monies received
and shall keep correct accounts and books showing the financial affairs
of the Club.
3. The Treasurer shall present to each meeting a progressive financial
report detailing receipts, payments, cash on hand and bank reconciliation.
4. The Treasurer shall draw up a Balance Sheet or financial report
that may be required, and shall prepare audited financial statements
in time for Presentations and AGM.
5. The Treasurer shall pay all expenditure upon receiving accounts
that are passed for payment by the Committee.
6. The Treasurer shall produce all books of account when requested
by Committee.
7. The Treasurer shall provide advice on the best means of investing
Club funds to ensure the optimum interest is obtained within acceptable
risk as determined by the Committee.
8. Arrange for the auditing of the financial records of the Club.
9. Receive and record all individual payment of fees in relation to
registrations.
Secretary
The Secretary's duties shall
be:
1. Conduct the business and action
correspondence on behalf of the Club as it relates to their area of
interest including ex-officio membership of all Sub-committees.
2. Responsible for the safe keeping of all Club books, record of correspondence,
files and other equipment which may be necessary for the efficient
carrying out of their respective duties.
3. Sign all documents requiring his/her signature as Secretary of
the Club.
4. Provide a report detailing occurrences that involve the Club for
each meeting of the Club. In the event of personal non-attendance,
a written report is to be provided.
5. Maintain a register of all members of the Club.
6. Give notice to Office Bearers of all Committee meetings.
7. Give notice to members of all General Meetings.
8. Keep minutes of all proceedings at Committee and General Meetings
including a register of those members attending.
Registrar
The Registrar's duties shall
be:
1. Receive and collate all individual
registration forms for submission to the Committee for grading.
2. Maintain a record with the personal particulars of all registered
players.
3. Prepare all player details and documentation for lodging to the
League for registration.
4. Responsible for notifying Club members of registration and presentation
dates.
5. Record where required
player milestones.
6. Arrange for and keep
records as required by the League for all players in the competition(s).
Director of
Coaching
The role of the Director of Coaching
is a pivotal role in the football club environment, which is designed
to assist in the support and continual development of coaches and
their support staff. The Director of Coaching is a liaison between
the club committee, local league and other football stake holders
including the regional AFCA branch and ACT AFL Development mangers.
The implementation of this position is essential in further increasing
local club development in football and improving the standard of conduct
and performance by coaches and their support staff. This particular
role description is segmented into three areas; administration, education
and support and optional. This first two are seen as mandatory requirements
and the final segment, as the name suggests, is a list of optional
requirements which would further enhance the role given time and other
priorities.
Administration
1. To assist the junior club committee in interviewing, assessing
and selecting coaches.
2. Develop relevant job descriptions for all coaching positions.
3. Develop coaching contracts for all coaching positions.
4. Develop and desiring interview questions and selection criteria
for coaching positions as well as evaluation documentation.
5. Develop a club-coaching handbook including the philosophy and the
policies of the club.
6. Conduct club-coaching meetings to cover areas of support, evaluation
and in servicing.
7. Nominate suitable coaches for regional coach of the year awards.
8. Oversee and develop club policy relating to code of conduct compliance
and grievance procedures.
Education
and support
1. Ensure the coaches have access and complete level 1 or 2 coach
accreditation requirements.
2. Enrol coaches in AFCA membership.
3. Liaise and access coaching resource centres at regional AFCA branches
or league offices.
4. Maintain accurate records of accreditation status of coaches with
league officials.
5. Assist coaches with their re-accreditation needs.
6. Promote and apply sequential football curriculum for all age groups
at the club.
7. Be technical resource person on all technical matters relating
to coaching.
8. Evaluate coaching performance at training/match day using coach
education evaluation forms.
Optional
1. To develop and implement player profiles for succession planning.
2. Develop succession plan for coaching at the club.
3. Develop a support/mentoring program at the club.
4. Register coaches with local leagues.
5. Investigate insurance cover for coaches and other related risk
management issues.
6. Develop links with the senior club where appropriate.
7. Implement transition program for junior players into senior club.
8. Arrange the conduct of an Orientation to Coaching Course at the
club for assistant coaches/parents etc.
9. Use expertise of a coach to work with groups of players across
age groups for special attention of remedial work.
Media Liaison/Sponsors
The Registrar's duties shall
be:
1. Receive and collate all individual
registration forms for submission to the Committee for grading.
2. Maintain a record with the personal particulars of all registered
players.
3. Prepare all player details and documentation for lodging to the
League for registration.
4. Responsible for notifying Club members of registration and presentation
dates.
5. Record where required
player milestones.
6. Arrange for and keep
records as required by the League for all players in the competition(s).
Junior Development
Officer
Promote the game
of Australian Football and the interests of the Club in the Gungahlin
community, including local schools
Injury Management
Officer
The IMO is responsible for injury
prevention, reporting, management and education within the Gungahlin
Jets Junior Football Club. This roles primary focus is to ensure proper
reporting and maintenance of injury records, the maintenance of first
aid kits, and first aid education within the club. The Injury Management
Officer's duties shall be:
1. Work closely with the Vice
President - Football Operations and Club Coaches to establish an injury
reporting and management program.
2. Promote an awareness and interest in injury management and reporting
processes.
3. Conduct and/or organise first aid training opportunities to all
coaches and officials.
4. Maintain first aid kits of all teams including the ordering of
supplies.
5. Maintain an injury reporting database.
6. Provide injury statistics to all committee meetings, eg. number
of injuries, number of officials trained, injury trends.
7. Prepare a injury management budget annually.
8. Educate parents on the club's policies and philosophies in injury
prevention and management.
9. Develop and disseminate injury prevention and management materials
to club members.
10. Identify and publish a bibliography of injury prevention and management
materials and references.
11. Assist in placing injury prevention and management related information
on the Club's website.
12. To continually strive to further educate yourself and others in
all injury prevention and management matters within the club.
Equipment Officer
The Equipment Officer is responsible
for the Club's playing equipment, coaching manuals, videos/DVD and
coaching aids. The Equipment Officer's duties shall be:
1. Maintain an accurate inventory
of all Club equipment including costings for inclusion in the Club's
accounts.
2. Ensure equipment is in good order.
3. Distribute equitably amongst all registered teams appropriate playing
equipment at the beginning of each season.
4. Take appropriate steps to recover all playing equipment at the
conclusion of each season.
5. Maintain wherever possible a reasonable stock pile of high use
playing equipment (e.g. balls) to allow for immediate replacement.
6. Make recommendations to the Vice President - Football Operations
about purchases and or repairs of playing equipment.
7. Maintain an equipment container key register.
8. Place orders with the Vice President - Social for all equipment
needs.
9. Prepare an equipment budget annually.
General Committee
The General Committee duties
shall be to perform or assist in any area required in the running
of the Club.
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Junior AFC
